Oak Innovation: Managing Meetings Training Course Material

Description

How to deliver a training course on managing meetings

This managing meeting skills training course has been developed to meet the needs of line-staff, human resource professionals, general managers, and senior executives that attend or lead meetings within their companies.

Below are some tips that you should consider while delivering this course.

The first tip is that managing meetings is a highly sought after skill for today’s modern companies. This is something we typically hear from clients with leadership skills training needs.

The second tip is that productive meetings are not always as simple as getting people into a room. We’ve learned that productive meetings occur when the right people are brought together for a specific purpose and result. And, when all members attending a meeting have the right skills, then the impact can be compelling.

The next tip is to put yourself in the shoes of your audience and start by using the content to explore managing meetings. Then, focus on the central aspects of formal meetings (e.g., agenda, minutes). And, help your audience to understand and appreciate the importance of approaching informal meetings in the right way. Next, share aspects of functional, symbolic, and functionally focused meetings. And, finally, outline the success factors involved.

Benefits of this training course material

• Instantly available
• Freedom to add your logo
• Brand everything as your own
• Fully customizable
• Deliver the course wherever you want
• All content is developed by industry experts
• Saves you time and effort
• Affordable
• No experience required

What our customers say

As always your materials are very professional and comprehensive. Not only the core materials supplied but all the supporting marketing and evaluation documents included, which can be very valuable to busy trainers who need to meet a customer requirement urgently.

Derek Johnston, Centre for Competitiveness

I went over the course materials. They are excellent materials.

Thamer Al Qudaimi, Rawafid Corporate Training

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What you’ll get

• 62-page facilitator manual
• 62-page participant manual
• 65 powerpoint slides
• Practical exercises
• Further reading
• Course evaluation form
• Action plan

Learning objectives

At the end of this training course your participants will be able to:

– Understand the importance of managing productive meetings

– Identify the key components

– Describe the factors that cause sessions to fail

– Understand the different ways that employees can influence meetings

– Identify types of meetings

– Recognize the potential impact of meetings

Course outline

In an effort to provide you with as much value as possible, we’re going to show you how to deliver the key sections of this training course.

The value of meetings – People don’t become great at meetings all on their own. Well, the truth is that many learn to act from managers, coaches, mentors, and work colleagues. And, of course, there is a contingent that had a whole lot of training and development. Use the content to explore “what makes a meeting successful” and the different types of meetings that exist in companies.

Roles and responsibilities – All too often, we see people in meetings whose perception of their skills bare’s little reference to reality. Like an employee promoted to a position which they cannot perform — we see people in meetings that do know what they are doing.

If you want your audience to be successful at participating in meetings, then you need to teach them about the various roles and responsibilities that are required. Don’t try to broaden this discussion too much as it could distract from the core message.

While it’s not always possible, we suggest that your course delivery focuses on the content provided. In this instance, use the content to examine team-building skills and the role and duties of the chairperson, timekeeper, recorder, and participants.

Meeting responsibilities – One of the most critical skills that you’ll need to discuss with your audience is meeting obligations.

No matter where you deliver these training materials, make sure that you stick close to the content provided. Be also aware that your audience will have their expectations and preconceptions. On top of that, they’ll have their own experiences and ambitions. We suggest you encourage their feedback during this part of the course to ground their learning further.

Make sure to refer to your earlier sections, as you the content to examine meeting responsibilities and the role of people at meetings. Discuss how to lead a session. There are many benefits of leading a session in business today. Such skills are critical.

Depending on your background, you might want your audience just to follow the content as provided, or you may choose to include a company or industry-specific details to illustrate practical meeting skills. Either way, the inclusion of relatable examples will generate better engagement from your audience.

Leadership styles for meetings – We live in a culture where leadership skills matter. And these styles can significantly impact the success of meetings. While some leadership practices are beneficial and need to be studied, you should use the content to explore different leadership styles. In the final section, also explore why some meetings can fail.

Amazing expert guides will get you to the place you want to be

Over the years, we noticed that some people, along the way, have asked for a little more creative input. And, let’s face it, there are times when we all need an extra spark to make our training courses shine even brighter.

So allow us to introduce our free expert training guides. An innovative collection of guides that mix inspiration, insights, techniques, and skills, sprinkled with everything you’ll need to deliver a successful training course. These guides are a security blanket of experience just for you. With eight free training guides instantly available, and each jam-packed with value, it’s the easiest way to get ahead.

• Training icebreakers
• How to select training materials
• Training games
• How to increase participation
• Learn to improve your questioning skills
• How to improve your listening skills
• Learn how to deal with difficult people
• How to evaluate training courses

Your courses, your way – everything you need to be the best

Within companies, across teams, on the go — wherever and however you want to deliver this course, it’s never been easier to put this content into action.

Wave goodbye to spending time developing training courses and say hello to awesome content that you can instantly download, customize, and even brand as your own.

You can download this training course material on managing meetings skills immediately after checkout.

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We connect amazing content, and clear advice on how to deliver these training courses, with how to brand over 50 training courses as your own.

Effortlessly create an experience that lasts with your audience. Get practical course content that highlights best practices, research, real-life examples, and innovative approaches. All combining to create amazing experiences and insightful moments that your audience will love.

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How to answer common questions

What is a productive meeting?

A productive meeting is a gathering of people with one or more goals to be achieved. And, for a variety of reasons.

What values do meetings create?

Meetings generate the following values:

• A sense of involvement
• Greater communication
• Better decision making
• Improved problem solving
• Better creativity
• Greater team building

How can I make meetings work for me?

Here is how you can make meetings work for you:

• Clarify your understanding of what a meeting is
• Examine different types of meeting and choosing the most suitable
• Know why meetings fail
• Identify and apply critical skills and techniques

What are the main elements of an agenda for a formal meeting?

The main elements of an agenda for a formal meeting are:

• Title of the meeting /meeting number
• Participants names
• Details of venue, date, and time
• Any apologies
• Attention drawn to the minutes from the last meeting
• Details arising
• Reports from any relevant personnel
• Any other business

What are the success factors associated with productive meetings?

The success factors associated with productive meetings are:

• Clear objectives
• Relaxed atmosphere
• Honest, direct, and constructive criticism
• Fair distribution of activities in the group
• Accurate assessment of the capabilities and performance levels within the group
• Ability to deal effectively with disagreements
• Good leadership

How should a leader lead a meeting?

A leader should lead the meeting by:

• Controlling the meeting
• Clarifying objectives
• Handling/encouraging contributions
• Time management
• Ensuring involvement
• Assigning responsibilities
• Managing the people

Before the meeting, the leader should:

• Outline the main points of the meeting
• Clarify the ideas about the meeting
• Decide on who should attend
• Decide on venue, date, and time
• Draw up and circulate the agenda
• Emphasize the type of the meeting
• Decide whether it will be formal/informal
• Circulate any useful documentation

During the meeting, the leader should:

• Create the right climate
• Open the meeting and introduce participants
• Outline the structure, content, and time limits
• Highlight the key goals
• Encourage discussion and involvement
• Help to summarize/clarify contributions
• Control any dominators/troublemakers
• Get decisions made
• Confirm responsibilities and actions
• Close the meeting with a summary of key action points

Can I edit these training course materials?

Yes. You can now add your logo and customize the course content freely using Microsoft Word and Powerpoint. You can also deliver the course materials where, when, and as often as needed.