Technical Report Writing

Oak Innovation


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How to get technical report writing training materials that will save you time

If your goal is to deliver a technical report writing training course, then incorporating training course materials into your approach is a smart way to do just that.

Use these training materials to provide your participants at all levels within the workplace (e.g., managers, team leaders, supervisors and frontline staff) with the skills and knowledge required to create technical reports. Participants will explore the obstacles to effective technical report writing and a range of tools and techniques that they can use.

The content can be delivered as part of a one-day training course or used within all types of leadership development programs.

Go beyond the jargon and keep it simple

The following topics are covered within the slides, manuals and support materials provided.

Technical Reports – Start by examining total quality management and regulatory information. Then, explore common problems that can happen while writing technical reports.

Preparing To Write – Next, focus on preparing to write the technical report.

Structuring The Report – Now, instruct your audience on areas like layout, style and tone guidelines that form part of every excellently produced technical report.

Writing & Editing The Report – End the course by exploring the actual writing and editing of the report. And, share insights on how participants can create their own reports.

Course objectives

Upon completion of this training course your participants will be able to:

– Identify obstacles to effective technical report writing

– Understand reports

– Understand a range of tools and techniques

– Use these techniques to build an effective process

– Explain the benefits of effective report writing

What you get

You will instantly get the following training course materials:

  • 68 page facilitator manual
  • 48 page participant manual
  • 76 powerpoint slides
  • Practical exercises
  • Further reading
  • Course evaluation form
  • Action plan

Bonus free training materials available

You will also receive the following free training guides:

  • Training icebreakers
  • How to select training materials
  • Training games
  • How to increase participation
  • Learn to improve your questioning skills
  • How to improve your listening skills
  • Learn how to deal with difficult people
  • How to evaluate training courses

Frequently asked questions within technical report writing training courses

What are the main reasons that technical reports are used within organizations?

Great technical reports aren’t just a matter of deciding to create reports within an organization. Here are the main reasons that technical reports are used within organizations.

  • Detailing activities and results associated with investigating a customer complaint
  • Proving that a particular process or product has been validated and meets specifications
  • Providing reference material as part of a development project

What are the main things that make technical reports valueable?

Any company seeking to introduce technical reports should consider what will make reports valuable to their company. Here, are some key characteristics that will make reports of value.

  • Based on fact
  • Accessible
  • Accurate
  • Complete
  • Compiled by people who are competent

What are the five quality levels associated with a technical report writing process?

Effective technical reports can easily be achieved by understanding the following five quality levels.

  • Level 4: Managed and Sustainable - A robust process is in place and managed
  • Level 3: Organized and Repeatable - A sound process is in place and is being refined - training is on-going
  • Level 2: Rudimentary - A process is taking place but not always enforced
  • Level 1: Ad Hoc - Little or no coordination of technical report writing
  • Level 0: Oblivious - Technical reports are written by whoever has time

What are the most common problems associated with technical reports?

There is no one-size-fits-all in terms of common problems - especially when technical reports need to meet the needs of different groups. Common problems emerge when technical reports are:

  • Too long
  • Too short
  • Too much detail
  • Not enough detail
  • Poor presentation
  • Incomplete
  • Not required
  • Poorly structured
  • Inconsistent
  • Poorly written

What is the LEAVES criteria for assessing a report?

When assessing the value of a technical report, it is useful to ask is the report:

  • Logical
  • Easy to use
  • Accurate information
  • Value to the reader
  • Efficient use of language
  • Standardized style

What is the ABC guideline with regards to technical reports?

All technical reports should be:

  • Accurate - the report is factual and objective
  • Brief - the report is short without leaving anything out
  • Clear - the report is understandable, complete and to the point

What are the main acronyms used within technical reports?

Standardization of the acronyms used throughout an organization is recommended.Below are some of the main ones that crop up within technical reports.

  • QC - Quality Control
  • IT - Information Technology
  • HR - Human resources
  • QA - Quality Assurance
  • ASAP - As soon as possible
  • IPC - In process checks
  • ppm - Parts per million

Can I edit the content and add my own company logo?

Yes. You can now add your own logo's and customize the course content freely using Microsoft Word and Powerpoint. You can also deliver the course materials where, when and as often as needed.

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Customers stories

“I have been using a number of Oak materials for quite some time. I found the content great with comprehensive details

This is a well-structured series relevant to today’s HR professional. Information is well organized and easy to understand. Having the information available online speeds up cycle time and increases flexibility. Overall a welcome addition to any HR managers toolkit.”

Bernard Cronin
Director of Human Resources

“The sample module I obtained motivated me to purchase the entire set of 52! I immediately saw the value in being able to customize the materials to fit my audience and provide my clients with a choice of format (Powerpoint, Word, PDF). The attachments arrived in a timely fashion and were easy to access. I recommend these products to other coaches, trainers and consultants who want an easy way to save hours of time and have presentations they can customize and call their own.”

Dr. James S. Vuocolo,
Master Certified Business & Personal Coach

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